SENSE 2013 Membership Options and Pricing
(Pricing effective for the 2013 survey)
Services for Member Colleges
Basic Pricing
Discount Pricing
Consortia
Special-Focus
Modules
Standard Special-Focus Modules
Custom Special-Focus Modules
Options and Fees for Oversampling
Fee for Special Customized Reports or Data Analysis
Fees for Printed Copies of Center Reports
Payment Deadline
Cancellation Policy
Basic Pricing
Fees are based on fall Integrated Postsecondary Education Data System (IPEDS) total headcount enrollment in credit classes.*
For multi-college institutions vs. single colleges with multiple campuses, pricing is determined by accreditation status.
| Enrollment Size | SENSE Fee | Target Number of Respondents |
| Fewer than 1,500 | $1,750 |
Call for more information. |
| 1,500–4,499 | $5,250 |
~600 |
| 4,500–7,999 | $7,000 |
~800 |
| 8,000–14,999 | $8,750 |
~1,000 |
| 15,000–21,999 | $10,450 |
~1,200 |
| 22,000 or more | $13,350 |
~1,500 |
*For a number of purposes related to the work of the Center for Community College Student Engagement, it is important that we rely on publicly reported data that will ensure a degree of consistency and reliability across highly diverse institutions. For that reason, the Center bases its membership fees and sampling numbers on enrollment data reported by IPEDS. In addition, the Center uses IPEDS data on certain variables describing college student populations, including student age, race/ethnicity, full-time vs. part-time enrollment, and the like.
Invoices for SENSE will be sent by July 1 with payment due by September 1. Please do not remit payment before invoices are sent.
Survey Shipments Outside of Continental North America
Colleges outside of continental North America will be sent a second invoice for outbound and return survey shipping costs. When possible, the Center uses UPS or FedEx for shipments outside of continental North America.
Colleges unable to use Center-created UPS or FedEx return labels for survey shipments will be responsible for returning surveys by the administration deadline, as well as tracking return shipments. Please contact surveyops@cccse.org with questions.
Discount Pricing
Member colleges are only eligible for one discount; discount of highest value applies.
Commitment to Join SENSE and CCSSE
Commit to join both SENSE and CCSSE in either the same academic year or the same calendar year and receive a 20% discount for both SENSE and CCSSE administrations. This does not require prepayment, as it is designed to allow colleges to budget effectively across years. Member colleges will be billed for each survey administration during each survey’s normal billing cycle. If a college chooses to withdraw from the second survey administration, the Center will invoice the college for the 20% discount received during the first administration.
Discount for New Members
For colleges that are new to Center membership (have never participated in either SENSE or CCSSE), the Center is offering a one-time 25% discount off the base fee for the first survey administration.
Discount for Statewide Consortia
Members of statewide consortia receive a 15% discount on base membership fee. A statewide consortium consists of all colleges in a state or state system.
Contact the Center at info@cccse.org or 512-471-6807 for more information about discounts.
Consortia
A consortium is a group of colleges with common interests, characteristics, or locations that wish to participate in a SENSE administration for the purpose of sharing data. Participation in a SENSE consortium is free.
All SENSE member colleges that participate as part of a consortium benefit from the following:
- the opportunity to administer special-focus modules in addition to the core survey at all colleges in the consortium (fees apply; see details and pricing below)
- consortium comparison reports
Forming a SENSE Consortium
Select an individual from one of the institutions in the proposed consortium or from the sponsoring organization to serve as the Consortium Leader. The Consortium Leader is responsible for the following:
- Coordinating communication among participating institutions
- Ensuring all consortium member colleges complete registration for SENSE 2013 by April 30
- Submitting a Consortium Participation Agreement Form, signed by the Consortium Leader and listing member colleges, by May 13
- Facilitating the development or selection of up to two special-focus modules of up to 12 items each, if the participating colleges opt for this additional service (see pricing below) – the deadline for submitting special-focus module selections is May 31
- Coordinating any additional data-sharing agreements between these institutions and the Center
Please contact the Center at info@cccse.org or 512-471-6807 for more information about forming a consortium.
Special-Focus Modules
For an additional fee of $500 per module, a participating SENSE college may add up to two special-focus modules of up to 12 items each. However, many colleges have found that asking 5-10 well-written and appropriate questions will meet their needs while limiting the extension of survey administration time.
These modules may be chosen from the Center’s collection of standard special-focus modules. Alternatively, a college or consortium may opt to create custom special-focus modules by selecting items from the Additional Items Catalog, developing new items, or submitting a combination of both.
Note: Colleges participating in a SENSE consortium may add a maximum of two special-focus modules including the consortium’s module and may need to coordinate the addition of a special-focus module with the Center and/or the consoritum leader. Please contact the Center for further information at info@cccse.org or 512-471-6807.
Fee: $500 per special-focus module (in addition to SENSE membership fee)
Deadline: Finalized module selections are due to the Center by May 31
Standard Special-Focus Modules
- SENSE Special-Focus Module—Academic Advising and Planning
- SENSE Special-Focus Module—Building Relationships
- SENSE Special-Focus Module—Commitment and Support
- SENSE Special-Focus Module—Engagement through Technology
- SENSE S pecial-Focus Module—Financial Assistance
- SENSE Special-Focus Module—Promising Practices for Community College Student Success
- SENSE Special-Focus Module—Student Success Courses
Custom Special-Focus Modules
If your college would like to submit custom special-focus module items, contact surveyops@cccse.org.
Custom items must be in the following format:
- Multiple choice
- No more than 5 response categories
- One response per item
- Self-contained (may not reference other items)
For examples of custom items, see the Additional Items Catalog.
Options and Fees for Oversampling
Oversampling enables colleges to survey students not selected as part of the random sample. For example, a college wishing to make comparisons between campuses or instructional sites within its institution may find it useful to increase sample sizes in order to ensure that comparison groups are adequately represented. Likewise, when there is an interest in a particular program or student group within the college, oversampling can provide highly useful information (e.g., as part of a self-study for specialized accreditation, as a tool for improving services for special populations, etc.)
The Center does not include oversample results in any institutional reports provided via the SENSE online reporting system. Colleges will receive oversample survey results in raw data format only. Special reporting and analysis of oversample data is available for an additional fee. Please see Fee for Special Customized Reports or Data Analysis below.
Oversampling Option #1
Extra surveys are provided for use with local sampling and administration (available only to colleges participating in the regular survey administration).
Service: The Center packs and mails the requested number of surveys to the college, scans and cleans the data from returned surveys, creates a raw data file of survey results, and returns the data file to the college. Course-level information is not included in the data file.
Fee: $2.00/additional survey provided by the Center to the college (i.e., $2 x the number of surveys provided to the college, not the number of completed surveys returned)
No analysis or special reporting is included in this cost. See Fee for Special Customized Reports or Data Analysis for additional information.
Oversampling Option #2
A random oversample is pulled by the Center for colleges wishing to increase random sample size. The oversample is pulled from those courses contained within thecollege’s course schedule file (CSF). Courses not contained in the CSF are ineligible for Oversampling Option #2.
Service: After consulting with the college contact,the Center pulls the additional random sample of course sections from the college's CSF, creates class survey packets, packs and mails packets to the college, scans and cleans data from returned surveys, creates a raw data file of survey results, and returns the data file to the college. Course-level information is included in the data file.
Fee: $200 base fee, plus $2.00/additional survey provided (i.e., $2 x the number of surveys provided to the college, not the number of completed surveys returned)
No analysis or special reporting is included in this cost. See Fee for Special Customized Reports or Data Analysis for additional information.
Oversampling Option #3:
This option provides a targeted oversample for colleges seeking to survey a subpopulation of courses in order to reach a group of students with common characteristics (e.g., developmental education classes or first college-level English or math). The oversample is pulled from those courses contained within the college’s course schedule file (CSF). Courses not contained in the CSF are ineligible for Oversampling Option #3.
Service: After consulting with the college contact,the Center pulls the targeted sample of course sections (up to a 100% sample) from the college's CSF, as requested by the member college; creates class survey packets; packs and mails packets to the college; scans and cleans the data from returned surveys; creates a raw data file of survey results; and returns the data file to the college. Course-level information is included in the data file.
Fee: $300 base fee, plus $2.00/additional survey provided (i.e., $2 x the number of surveys provided to the college, not the number of completed surveys returned)
No analysis or special reporting is included in this cost. See Fee for Special Customized Reports or Data Analysis for additional information.
Oversampling Option #4:
The Center creates a customized sampling design for the college (e.g., a random oversample for each campus of a multi-campus college, enabling the college to analyze SENSE data by campus). The oversample is pulled from those courses contained within thecollege’s course schedule file (CSF). Courses not contained in the CSF are ineligible for Oversampling Option #4.
Service: The Center consults with the member college and creates a custom sampling design; pulls the random oversample of course sections (up to a 100% sample) from the college's CSF, as requested by the member college; creates class survey packets; packs and mails packets to the college; scans and cleans the data from returned surveys; creates a raw data file of survey results; and returns the data file to the college. Course-level information is included in the data file.
Fee: $600 base fee, plus $2.50/additional survey provided (i.e., $2.50 x the number of surveys provided to the college, not the number of completed surveys returned)
No analysis or special reporting is included in this cost. See Fee for Special Customized Reports or Data Analysis for additional information.
For more information on oversampling, please contact the Center at info@cccse.org or 512-471-6807.
Fee for Special Customized Reports or Data Analysis
Special reports on survey results, tailored in response to member requests, may be provided at an additional fee, starting at $500.
Contact the Center at info@cccse.org or 512-471-6807 for consultation and pricing.
Fees for Printed Copies of Center Reports
Key Findings (package of 25 for $100)
National Reports (package of 25 for $100)
Payment Deadline
SENSE invoices are mailed July 1 with payment due September 1. Survey report release is dependent upon payment.
If an alternative invoicing or payment option is desired, please contact the Center at info@cccse.org or 512-471-6807 for more information.
Cancellation Policy
If a college chooses to withdraw from SENSE prior to July 15, the Center will refund any fees paid, with no penalty. A nonrefundable fee of $300 applies to colleges that withdraw from SENSE after July 15 but before surveys are shipped to the college, whether a signed Institutional Membership and Agreement form has been received or not. If a college withdraws at any time after shipment of surveys, there will be a cancellation fee equivalent to 25% of the total base membership fee. If payment has already been made, the college may elect to have the appropriate amount refunded or to have the remaining balance applied as a credit toward future surveys or services. If payment has not yet been made at the time of withdrawal, the college will receive an invoice for the appropriate amount, as stipulated in this policy.
Please contact the Center at info@cccse.org or 512-471-6807 should questions about the cancellation policy arise.