Past Institutes and Workshops

Past institute — Hosted September 6 - 8, 2018

California Pathways Project

California Guided Pathways Project Institute #4—Redesigning Student Intake and Ongoing Student Support

As one of the partners in the California Guided Pathways Project, the Center for Community College Student Engagement will host a series of six Pathways Institutes for a selected group of 20 colleges. California Guided Pathways Project Institute #4—Redesigning Student Intake and Ongoing Student Support will take place September 6-8, 2018 at the Grand Hyatt in San Francisco, California. Before registering for the institute, please review all of the information in each section of this page.

We have an exciting news regarding how you will receive the institute materials. Starting with Pathways Institute #4, we will have an app. At the institute, you will not receive a blue binder with the institute materials. Instead, you can access the app at any time on your computer, tablet, or smartphone. You will be able to access the agenda, all of the institute handouts, and other important information at a touch of a screen. (If you prefer to have hardcopies, you can print any and all of the institute materials that you would like.) Registration will also run through this app.

Institute #4 Objectives
Participant Resources
Cancellation & Substitution Policy

Institute #4 Objectives

  • Reinforce the case for pathways reforms and the central emphasis on achieving equity.
  • Help colleges better enable students to explore career and college options, choose and successfully enter a pathway suited to their interest and aptitudes, and complete the pathway as effectively and efficiently as possible through these changes.
  • Integrate career and college exploration into the college intake experience to help students choose a pathway that fits with their interests and aptitudes as soon as possible.
  • Evolve advising approaches to support students in choosing a pathway and to monitor student progress through pathways, providing frequent feedback and support as needed.
  • Integrate field-appropriate academic and non-academic supports into critical college-level gatekeeper courses in the college’s main areas of study.
  • Identify and address challenges involved in organizational redesign and evolving faculty and staff roles as colleges revamp their processes for student intake, advising, and monitoring of student progress through pathways.
  • Strategize the integration of student financial stability supports to optimize student progress under a guided pathways framework.
  • Continue building an engaged learning network among Pathways colleges.

Participant Resources

  • Final Agenda
    • Institute #4 will begin with two Pre-Institute Workshops on Thursday, September 6 from 12:30-1:45 p.m. Pacific.
      • Using Equity Data to Guide an Inquiry Process Related to Student Support
        NOTE: Open to all
      • Weaving Financial Stability into Guided Pathways
        NOTE: Open to all
    • There is a Team Facilitator session with Pathways coaches and partners on Thursday, September 6 at 1:45-2:45 p.m. Pacific.
    • All other team members should arrive in time to attend the Opening Plenary Session at 3:00 p.m. Pacific on Thursday, September 6. All team members are required to stay throughout the entire Pathways Institute, which concludes at 12:00 p.m. on Saturday, September 8. Flight departures for all team members should be scheduled after 2:00 p.m. Pacific on Saturday, September 8.

  • Travel and transportation tips
  • Nearby restaurants
  • Participating colleges

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The project will cover various onsite expenses for each five-person college team, including institute registration, a two-night stay at the hotel, meeting materials, and some meals. The respective institution is responsible for arranging travel and transportation and covering those expenses for each participant.

Hotel reservations for September 6 and 7 will be arranged by the Center via a rooming list for those who are registered. Confirmation numbers will be provided to each guest the second week of August 2018.

There is no action needed from registered participants to secure hotel rooms for those two nights.

If you would like to extend your stay at The Grand Hyatt for the nights of September 5 and/or 8 at the conference rate of $269/nightbased on availability, please email Jessica Pinto (, and she will add the additional night(s) to your reservation.

The hotel cut-off date is August 4, 2018. It is usually easier to reserve an extra evening's hotel stay early on and cancel it (if it is not needed) than to wait until closer to the institute and add a night's stay.

Please keep in mind that although the Center is taking care of each participant's room nights on September 6 and 7, the hotel will still require a major credit card from each guest upon check-in. Individual participants are responsible for any incidental costs, as well as for lodging on additional nights.

If you have any changes to your hotel reservation, please do not contact the hotel directly. Contact Jessica Pinto ( or 512-232-8432), and she will ensure that the changes are made.

Please also see our transportation tips while making preparations for the institute. If you need an accommodation to participate in this event, please contact Jessica Pinto at or 512-232-8432 no later than five (5) business days prior to the event.

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This institute is limited to the 20 institutions that have an existing Pathways Project participation agreement.

Each participating college will send one team of five people to the institute. The recommended composition for teams follows:

  • President/chancellor *CEO attendance is required*
  • Pathways team facilitator *attendance is required*
  • Others from among the following:
    • Chief academic officer
    • Chief student services officer
    • Faculty (e.g., pathway/meta-major leaders, faculty leaders from developmental education and gateway English, math, or reading-intensive gateway courses)
    • Counseling leader

At the time of registration, one person from each team must be designated as the team facilitator. This person will serve as the primary institute contact for their college and will be responsible for organizing their team's completion of advance work.

Depending on space availability, a college may request no later than April 27, 2018, to add up to two additional team members at $1,500 per additional team member. Invoices will be sent electronically to the college president, and payment will be due August 24, 2018.

The registration deadline for each college's five member team to register is Friday, April 27, 2018..

Cancellation & Substitution Policy

The college team should be finalized no later than Friday, April 27, 2018. Participant substitutions or cancellations must be made with the Center in writing. Due to contractual obligations, the following cancellation policy for teams of 6-7 participants is in effect:

Written notice received: Credit:
Prior to 5 business days before the institute (no later than Tuesday, August 28, 2018) Additional Participant fee less a $500 cancellation fee
Within 5 business days of the institute No credit available

A refund is not available. Credit may be applied to California Guided Pathways Project Institute #5 or future work at the Center.

Registration is now closed.

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Proceeds may be used in general support of the Program in Higher Education Leadership and the College of Education.

Center for Community College Student Engagement
—a Service and Research Initiative—
Program in Higher Education Leadership | Department of Educational Leadership and Policy  | College of Education
The University of Texas at Austin
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