2016 Entering Student Sucess Institute
Past institute — November 6-8, 2016

2016 Entering Student Success Institute

2016 Entering Student Success Institute
Redesigning the Entering Student Pathway

The Center for Community College Student Engagement hosted the 2016 Entering Student Success Institute November 6-8, 2016, at the historic Omni La Mansión del Rio Hotel in San Antonio, Texas. Participants took advantage of expert guidance by the Institute's Resident Faculty to explore their SENSE data in order to better understand the entering student experience and its impact on college completion.



The Entering Student Success Institute (ESSI) is a 2½-day intensive, hands-on learning summit that provides cross-functional leadership teams from current SENSE cohort colleges an immersive opportunity to analyze their survey data and make plans for meaningful progress. Throughout the Institute, teams will engage extensively with Center staff, Resident Faculty, and nationally recognized presenters. The overarching purpose of ESSI is to engage college leadership in an in-depth review and discussion around institutional policies and practices specifically aimed at improving success for entering students. This focus will result in each team developing a customized short-term action plan, which will include actionable "next steps" to support their ongoing work toward implementation of a data-informed and evidence-based entering student success agenda.

Participant Resources:

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The $7,500 team price (for 3-5 people) covers the following:

  • Institute registration fees
  • Two nights (November 6 and 7) in individual rooms for each participant at the Omni La Mansión del Rio Hotel
  • Two breakfasts, one lunch, one reception with hors d’oeuvres, and several beverage and refreshment breaks throughout
  • Dedicated, interactive consultation with Resident Faculty members
  • On-site data facilitator to answer questions about reporting and survey results
  • Team-strategy and action-planning sessions
  • Presentation sessions featuring leaders from the field
  • All meeting materials

Depending on space availability, a college may request to add team members above the five-per-college limit for an additional $1,500 per participant.

Invoices will be sent electronically to the college president. In order to secure the team's registration at the Institute, full payment is due to the Center by the date stated on the invoice.

Cancellation & Substitution Policy

The college team should be finalized no later than September 16, 2016. After this date, unclaimed spots on teams with at least three but fewer than five participants may be released to waitlisted members of other college teams.

Participant cancellations or substitutions must be made with the Center in writing.

Because the Institute is an invitation-only event and spots are limited, the following cancellation policy for teams has been established:

Written notice received: Refund:
By Friday, May 27 75% of total fees
By Friday, July 8 50% of total fees
By Friday, August 19 25% of total fees
After Friday, August 19 No refund available

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As outlined in the Pricing section above, the Center will use the team price paid by the college to cover various on-site expenses for each participant, including Institute registration, a two-night stay at the hotel, meeting materials, and several meals and catered breaks. The college is responsible for arranging and covering travel for each participant.

Hotel reservations for November 6 and 7 will be arranged by the Center for those who are registered for the Institute. There is no action needed from registered participants to secure hotel rooms for those two nights.

For participants who wish to extend their stay, Center staff will coordinate linking additional "shoulder" nights to the two main Institute nights. The hotel is offering Institute participants the discounted conference rate of $179 per night for three nights before (November 3, 4, and 5) and after (November 8, 9, and 10) the Institute—based on availability. Hotel reservations staff will make every effort to merge additional reservations with main reservations to ensure guests remain in the same room throughout their stay.

Please keep in mind that the hotel will require a major credit card from each guest upon check-in. Individual participants are responsible for any incidental costs, as well as for lodging on additional nights.

Please also see our transportation tips while making preparations for the institute.

If you have questions or need to update an existing registration, please contact the Center at info@cccse.org or 512-232-6458.

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Space at the Institute is limited. Registrations will be accepted based on certain eligibility requirements and then on a first-come, first-serve basis. College teams will be guaranteed a spot in the order in which the Center receives a completed Participation Agreement form.

Participation Agreement Form

Each participating college is invited to send one team of up to five (a minimum of three) people to the Institute. The recommended composition for teams follows:

  • president or chancellor — college CEOs are strongly encouraged to attend
  • chief academic officer
  • chief student services officer
  • first-year experience or entering student experience leader
  • institutional effectiveness director or lead institutional researcher

During registration, one person from each college team must be designated as the Team Facilitator. This person will serve as the primary Institute contact for their college and will be responsible for organizing their team's completion of advance work.

Please use your college's institutional username and password to access registration. If you do not know your college's username and/or password, please consult your campus SENSE Contact or email info@cccse.org for assistance.

Registration is now closed.

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Advance Homework

In preparation for the Institute, teams will complete advance homework, including a structured review of student cohort data, SENSE results, and an inventory of entering student experiences. The homework is designed to prepare a customized starting point for hands-on analysis and discussion at the Institute. Homework templates and due dates will be sent to Team Facilitators in spring 2016.

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Proceeds may be used in general support of the Program in Higher Education Leadership and the College of Education.
Center for Community College Student Engagement
—a Research and Service Initiative—
Program in Higher Education Leadership | Department of Educational Leadership and Policy  | College of Education
The University of Texas at Austin
Comments to: webmaster@cccse.org