Past Institutes and Workshop

Past institute — Hosted October 6 - 8, 2019

2019 Student Success Institute
Intersecting Guided Pathways with Engagement

The Center for Community College Student Engagement will host the 2019 Student Success Institute October 6-8, 2019, at The St. Anthony Hotel in downtown San Antonio, Texas. Participants will take advantage of expert guidance by the Institute’s Resident Faculty to explore how their CCSSE and/or SENSE data intersect with the guided pathways model in order to better understand student experiences and college completion.

Please take a moment to review the information on this page before continuing on to Institute Registration.

Advance Work


The Institute is a 2½-day intensive, hands-on learning summit that provides cross-functional leadership teams from colleges an immersive opportunity to analyze their survey data and make plans for meaningful progress. Throughout the Institute, teams will engage extensively with Center staff, Resident Faculty, and nationally recognized presenters. The overarching purpose of Institute work is to engage college leadership in an in-depth review and discussion around institutional policies and practices specifically aimed at improving student success. This focus will result in each team developing a customized short-term action plan, which will include actionable “next steps” to support their ongoing work toward implementation of a data-informed and evidence-based student success agenda.

The institute materials will be posted on a website and an app. About a week before the institute, you can access the app at any time on your computer, tablet, or smartphone. You will be able to access the agenda, all of the institute handouts, and other important information at a touch of a screen. (If you prefer to have hardcopies, you can print any and all of the institute materials that you would like.)

Participant Resources:

  • Agenda
  • Travel and Transportation Tips
  • The Student Success Institute will begin with a Pre-Institute Session—Online Reporting System Tutorial—on Sunday, October 6 from 1:15-2:15 p.m. CST. The Center recommends one representative (no more than two) from each college team attend this session. The participant(s) attending this session should be the lead data person/people from each college registered for the institute.
  • There is a Team Facilitator session with Resident Faculty on Sunday, October 6 at from 2:30-3:00 p.m. CST.
  • All other team members should arrive in time to attend the Opening Plenary Session at 3:00 p.m. CST on Sunday, October 6. All team members are required to stay throughout the entire Institute, which concludes at 11:30 a.m. CST on Tuesday, October 8. Flight departures for all team members should be scheduled after 1:30 p.m. CST on Tuesday, October 8.

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The regular $7,500 team price (for 3-5 people) covers the following:

  • Institute registration fees
  • Two nights (October 6 and 7) in individual rooms for each participant at The St. Anthony Hotel
  • Two breakfasts, one lunch, one reception with hors d’oeuvres, and several beverage and refreshment breaks throughout
  • Dedicated, interactive consultation with Resident Faculty members
  • On-site data facilitator to answer questions about reporting and survey results
  • Team-strategy and action-planning sessions
  • Presentation sessions featuring leaders from the field
  • All meeting materials

Depending on space availability, a college may request to add team members above the five-per-college limit for an additional $1,500 per participant.

In order to secure the team’s spot at the Institute, and receive the discount, a Participation Agreement Form signed by the college president must be received by the Center. Please note that team members do not need to be selected at this point.

Cancellation & Substitution Policy

Team members should be selected no later than Friday, August 16, 2019. After this date, unclaimed spots on teams with at least three but fewer than five participants may be released to waitlisted members of other college teams.

Participant cancellations or substitutions must be made with the Center in writing.

Because the Institute is an invitation-only event and spots are limited, the following cancellation policy for teams has been established:

Written notice received: Refund:
By Friday, May 24 75% of total fees
By Friday, July 5 50% of total fees
After Friday, August 16 No refund available

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As outlined in the Pricing section above, the Center will use the team price paid by the college to cover various on-site expenses for each participant, including Institute registration, a two-night stay at the hotel, meeting materials, and several meals and catered breaks. The college is responsible for arranging and covering travel for each participant.

Hotel reservations for October 6 and 7 will be arranged by the Center for those who are registered for the Institute. There is no action needed from registered participants to secure hotel rooms for those two nights.

If you would like to extend your stay, please email Mandi Mobley (, and she will add the additional night(s) to your reservation. The hotel is offering Institute participants the discounted conference rate of $239 per night for three nights before (October 3-5) and after (October 8-10) the Institute—based on availability. It is usually easier to reserve an extra evening’s hotel stay early on and cancel it (if it is not needed) than to wait until closer to the institute and add a night’s stay.

Please keep in mind that the hotel will require a major credit card from each guest upon check-in. Individual participants are responsible for any incidental costs, as well as for lodging on additional nights.

If you have any changes to your hotel reservation, please do not contact the hotel directly. Contact Mandi Mobley ( or 512-232-6458), and she will ensure that the changes are made.

Please also see our transportation tips while making preparations for the Institute. If you need an accommodation to participate in this event, please contact Mandi Mobley at or 512-232-6458 no later than five (5) business days prior to the event.

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Space at the Institute is limited. Registrations will be accepted based on certain eligibility requirements and then on a first-come, first-serve basis.

Each participating college is invited to send one team of up to five (a minimum of three) people to the Institute. The recommended composition for teams follows:

  • president or chancellor — college CEOs are strongly encouraged to attend*
  • chief academic officer
  • chief student services officer
  • institutional effectiveness director or lead institutional researcher
  • faculty leader

*If the CEO is unable to attend then one of the president’s Cabinet members must attend the institute.

During registration, one person from each college team must be designated as the Team Facilitator. This person will serve as the primary Institute contact for their college and will be responsible for organizing their team’s completion of advance work.

Visit the Institute Homepage.

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Advance Work

In preparation for the Institute, teams will complete advance work, including advance readings, a structured review of student cohort data, CCSSE and/or SENSE results, an inventory of Guided Pathways progress, and the first part of the short-term action plan. The homework is designed to prepare a customized starting point for hands-on analysis and discussion at the Institute. Homework templates and due dates will be sent to Team Facilitators in spring 2019.

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Proceeds may be used in general support of the Program in Higher Education Leadership and the College of Education.

Center for Community College Student Engagement
—a Service and Research Initiative—
Program in Higher Education Leadership | Department of Educational Leadership and Policy  | College of Education
The University of Texas at Austin
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